Meetups, Retros, Scrum Master

Let’s Meetup and Retro Notes

Retro Notes for Agile Knoxville Meetup and Retro


Check-In (5) One Word

Please write on a post it note how you would describe 2016 with one word – you may also use one song, book, or movie title, even if it is more than one word.

RESULT: Everyone shared a word or a movie and why and we all got to know each other a little better 🙂

Focus ON/ Points to Consider (5) Being Agile vs Doing Agile

47248cf16bd691d952e1f623369c8a31 agile-definition agile doing-agile-not-being-agile dont-do-agile-be-agile-4-638

 Discussion questions:

  1. Is thinking about being agile vs doing agile new for anyone?
  2. Is anyone seeing any areas where things could stand to improve at your job?

RESULT: It wasn’t exactly new for anyone but after looking at the handouts they were thinking about it in a different way and saw that there was a major difference, AND that it was often the missing link between how things “should” be and how things “are”. Everyone saw areas where things could improve at work and within ourselves as well.

Set the goal/ context (1) The goal of this retrospective is to look at being agile vs doing agile, to identify and gather feedback from each of our places of employment, and to create action items to improve challenges as well as continue to maximize what is working that any team could also use.

Energizer – Agile Principles

  1. Ask the team about the twelve Agile principles. If they know it jump to the next point, if they don’t do a brief introduction to Agile values and principles.
  2. Ask all team members to stand up.
  3. Read loud and clear the twelve Agile principles. For each one of them, any team member that thinks the team is accomplishing the principle should remain standing up, but if they think they are not fulfilling the principle they should sit down
  4. Keep reading until everyone is sitting down.


RESULT: The team sat down fairly quickly, but I continued reading through all of them and the team shared if they would stay sitting or not on each one.

Gathering DataDAKI Drop, Add, Keep, Improve


While thinking about the difference between BEING Agile and DOING Agile factor in how things are at your place of employment or an old place of employment. Then think about what things you would drop and what you would add. What you would keep and what you would improve on. Please write one thing only per post it note and when you are finished go ahead and bring them up and place them where they go. We’ll take about 5 minutes to think about it.

  • Opportunities
    • Report Portal Revamp, New Portal, Portal Reincarnation
    • Team Services
    • Performance Optimization Refactory
    • New Markets
    • Rapid Company Growth – Future
  • Threats
    • Work Space
    • Non-Sprint Distractions
    • Production Issues/ Performance Issues
    • Loss of Focus
    • Snow
    • Internet Issues
    • Got an email from Casamba aka Source Medical
    • Org Merges (Athletico, Doesn’t in Scrum)
    • Computer Issues
    • Time
    • Office Space
  • Weakness
    • Company Communication or rather Non Communication
    • Performance Issues, toed to performance – overall tech
    • Getting bogged down in complex work, moving too slowly
    • Lack of Focus (personal)
    • We have slipped back into vague tickets (no defined acceptance criteria)
  • Strengths
    • Agile responses to new production problems
    • Communication
    • Scrum Communication
    • Faith
    • Team, Great team, Team, We are a pretty disciplined Scrum team, Open environment for new ideas and improvements

 Analyze and Create Action Items:

Since we are all on separate teams this is not the same as it usually would be but I thought we could still take a few that have several people mentioning them or are the most common and we could come up with some Action Items that any one of us could take back to our jobs and implement.

Action Items – not in usual SMART format b/c of the nature of doing a retro for people working in different places etc.

  1. Accountability
  • Create exposure
  • Create a process for people on the team who have to deal with other commitments
  • Work with people who go off and do their own thing individually and help them to be part of the team
  1. Show the 12 principles of Agile and help teach the team with them
    • Show one a day and discuss or do a game with it to practice it
    • Show/ discuss one per retro and go a little more in depth, it will also take longer
    • Gamify the principles
    • Teach about the value of being Agile vs being Agile
  2. For negativity/ apathy etc,..
  • Deal one on one and find the root, what are they opposed to and address it with them
  • Don’t push, nudge OK depending on who?
  • Try to find a way to cater Agile to them so it serves their interests so they see how it benefits them
  • Go slow – don’t do everything at once
  1. Companies should adjust their thinking to attract the type of people and skill sets they want to be added to their teams and acknowledge that these awesome people could also go work at other places like Google, or Facebook.

Close Out – ROI

Vertical line with smiley face at top and sad face at the bottom. Asked for a post it note to be placed where on the scale you think it should be when thinking about your ROI on the retro/ meeting and if you want to say why good or bad just leave a note on the post it not and I will use the feedback to improve retros and you will have the opportunity to share your thoughts to make them even better.


  • Great retro
  • Your ability to maintain control over conversation while listening to responses

P.S. I’m aware that the formatting for this particularly the Action Items is not the best but I’d rather not delay getting this out any longer vs make it perfect – I hope it doesn’t detract from the content too much 😉


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